Add a shared calendar to ensure that all related teammates stay up to date on team events.
Last updated on
November 6, 2025
Shared calendars help teammates stay on top of events and appointments while increasing awareness and visibility. Everyone will know what’s to come. Aptly syncs with Gmail and Office365 calendars.
What Is a Shared Calendar?
A Shared Calendar allows multiple people to view, add, and edit events. It helps teams track upcoming activities, and its settings make it simple to add new team members. Before adding a Shared Calendar to Aptly, you must create it in Gmail or Office365. The calendar is connected to your Shared Inbox Email Provider.
How to Set Up a Shared Calendar
Once added, the Shared Calendar lets you select which teammates can contribute to it.
Follow the steps below to get your team set up with a Shared Calendar.
Click your Avatar > Settings.
Click on Shared Calendars under Company Settings.
Click on the applicable Email/Calendar Provider (Gmail or Office 365) to sync. An authentication window will pop up asking permission for Aptly to access and edit the Calendar. After accepting, the Shared Calendar will appear in the list.
Name the Calendar, choose the time zone and color, decided when teammates will be reminded, and add an owner. The owner can make changes to the calendar.
Select the team members who need access to the Shared Calendar.
Click Save after any changes are made to the Shared Calendar settings.
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Below the Team Members is a section where you can add saved Event Titles, Locations, and Descriptions. This allows you to quickly add commonly scheduled events by selecting the saved information from a dropdown menu in the Calendar.
