Shared calendars help teammates stay on top of upcoming activities and improve visibility across your team. Before connecting a shared calendar to Aptly, you must create it in Gmail or Office 365. The shared calendar will be connected through your shared inbox’s email provider.
What Is a Shared Calendar?
A Shared Calendar allows multiple people to view, add, and edit events. It helps teams track upcoming activities, and its settings make it simple to add new team members. Before adding a Shared Calendar to Aptly, you must create it in Gmail or Office365. The calendar is connected to your Shared Inbox Email Provider.
How to Set Up a Shared Calendar
Once added, the Shared Calendar lets you select which teammates can contribute to it.
Follow the steps below to get your team set up with a Shared Calendar.
- Click your profile Avatar in the top right, then select Settings.
- In Company Settings, click Shared Calendars.
- Select your calendar provider — either Gmail or Office 365 — and follow the authentication prompts to grant Aptly access.
- Enter a name for the calendar, choose the time zone and color, set event reminders, and assign an owner who can manage the calendar.
- Choose which teammates should have access to the shared calendar.
- Click Save after making your changes.
Shared Calendar Contributors
After connecting your shared calendar, you can:
- Add common event titles, locations, and descriptions
- Save those common event details for reuse
- Quickly insert them from a dropdown menu when creating events
This helps teams schedule common activities faster and more consistently.
Who Can Use a Shared Calendar
Once linked, team members you grant access to will be able to:
- View events on the shared calendar
- Add or edit events (based on permissions in Gmail or Office 365)
- Stay aligned on team–wide schedules
Note: A shared calendar must be created first in Gmail or Office 365 before it can be connected in Aptly.