Shared calendars help teammates stay on top of events and appointments while increasing awareness and visibility. Everyone will know what’s to come. Aptly syncs with Gmail and Office365 calendars.
In this article, you will learn:
- What a Shared Calendar is
- How to set up a Shared Calendar
- How to access a Shared Calendar
What Is a Shared Calendar?
A Shared Calendar allows multiple people to view, add, and edit events. It helps teams track upcoming activities, and its settings make it simple to add new team members. Before adding a Shared Calendar to Aptly, you must create it in Gmail or Office365. The calendar is usually connected to your Shared Inbox Email Provider.
How to Set Up a Shared Calendar
Setting up a Shared Calendar works similarly to setting up a Personal Calendar. Once added, the Shared Calendar lets you select which teammates can contribute to it.
Follow the steps below to get your team set up with a Shared Calendar.
- Click on the Settings Icon in the bottom left corner of your browser.
- Click on Shared Calendars under Company Settings.
- Click on the applicable Email/Calendar Provider (Gmail or Office 365) to sync. An authentication window will pop up asking permission for Aptly to access and edit the Calendar. After accepting, the Shared Calendar will appear in the list.
- Name the Calendar, choose the time zone and color, decided when teammates will be reminded, and add an owner. The owner can make changes to the calendar.
- Select the team members who need access to the Shared Calendar.
- Click Save after any changes are made to the Shared Calendar settings.
