Shared calendars help teammates stay on top of events and appointments while increasing awareness and visibility. Everyone will know what’s to come. Aptly syncs with Gmail and Office365 calendars.
In this article, you will learn:
- What a Shared Calendar is
- How to set up a Shared Calendar
- How to access a Shared Calendar
What Is a Shared Calendar?
A Shared Calendar is a calendar where more than 1 person is able to view, add, and edit events. It’s a great way for the team to see what is coming next. Shared Calendar settings also make it easy to add teammates. In order to add a Shared Calendar, it must first be created in Gmail or Office365. It’s typically connected to the Shared Inbox Email Provider.
How to Set Up a Shared Calendar
Setting up a Shared Calendar is similar to setting up a Personal Calendar. However, after adding the calendar, a Shared Calendar allows you to select teammates to contribute to the Shared Calendar.
Follow the steps below to get your team set up with a Shared Calendar.
- Click on the Settings Icon in the bottom left corner of your browser.
- Click on Shared Calendars under Company Settings.
- Click on the applicable Email/Calendar Provider (Gmail or Office 365) to sync. An authentication window will pop up asking permission for Aptly to access and edit the Calendar. After accepting, the Shared Calendar will appear in the list.
- Name the Calendar, choose the time zone and color, decided when teammates will be reminded, and add an owner. The owner can make changes to the calendar.
- Select the team members who need access to the Shared Calendar.
- Click Save after any changes are made to the Shared Calendar settings.
