Sync your calendar from Gmail or Microsoft Outlook 365 to manage calendar events in Aptly.
Last updated on
June 24, 2025
Aptly syncs bi-directionally with the calendar associated with your email provider (Gmail or Outlook). You can add, edit, and delete calendar events in real-time directly in Aptly after you sync your calendar 🗓️.
Sync Your Personal Calendar in Aptly
Access your Personal Calendar settings by clicking the Settings ⚙️ gear in the bottom left corner, then select Personal Calendar.
Select either Sync from Gmail or Sync from Office 365 and follow the authentication steps when prompted.
Choose the calendar you want to sync and click Continue.
Configure your newly-synced calendar by setting an identifiable name, choosing a specific color for your events, selecting your timezone, and customizing event reminders.
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Important: Set the name of your Calendar to make it easier to locate and differentiate from other users’ calendars. We recommend First Name Last Name’s Calendar.
Click Save!
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Once you have set up your Personal Calendar, you will need to go back to your Personal Inbox Settings and choose the Inbox Calendar.
Set your default calendar once you sync your calendar to Aptly.
Access Default Account Settings by going to Settings > My Profile. Account Settings are located at the bottom of the page.
Choose your calendar as the default calendar from the drop-down menu.
Click Save Profile.
Note: The video below does not have audio.
Personal Calendar Settings
It’s important to make adjustments to your Personal Calendar Settings. These settings apply to the Calendar as well as other areas of the app. Updates are not auto-saved so be sure to click that save button at the bottom.
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Optional: Add saved locations, titles, and descriptions for regularly scheduled events. You can even set specific saved fields as a default when creating a new event.
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Change the name of your calendar so that you can easily distinguish your calendar from other calendars.
Accessing Your Synced Calendar
To view your calendar, you’ll need to add it to the calendar view.
Click on the Calendar icon in the navigation bar on the left side of the browser window.
Add the calendar to your Calendars View.
Click on the + icon and type in the name of the calendar (remember the tip to update the calendar name to make it easy to locate?).
Once it appears in the dropdown, select it. It will be added to your Calendar View.
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When you add someone else's calendar to your Calendar View, you'll only see their blocked time slots—no specific event details are shared.
