Sync your Gmail or Microsoft Outlook 365 calendar with Aptly so you can manage events and appointments directly in the app. Aptly supports bi-directional calendar syncing, so events added, updated, or deleted in Aptly or your calendar provider stay in sync.
Sync Your Personal Calendar in Aptly
In Settings, open My Settings → Personal Calendars. Choose Sync from Gmail or Sync from Office365 for your provider.
- Open your profile menu and select Settings.
- Under My Settings, select Personal Calendars.
- Choose Sync from Gmail or Sync from Office365 for your provider and complete the authentication steps when prompted.
- Select the specific calendar you want to sync and click Continue.
- Configure your calendar:
- Give it an identifiable name (we recommend something like First Name Last Name’s Calendar).
- Choose a color for your events.
- Set your timezone.
- Customize your event reminders.
- Click Save to complete the setup.
Select the calendar for your inbox
This is separate from choosing your profile’s default calendar.
- Open Personal Inbox settings and select the inbox that receives your invitations.
- In Inbox Calendar, select the connected calendar.
- Click Save.
Manage Your Personal Calendar Settings
Once your calendar is connected, you can personalize how it works in Aptly:
- Calendar Name: Change it anytime to make it easier to find in dropdowns or views.
- Saved Locations, Titles & Descriptions: Add defaults for frequently scheduled events to speed up event creation.
- Defaults: Set which fields you want to auto-populate when creating new events.
Changes won’t auto-save — always click Save after updating settings.
Set your default Calendar
🚨 Default Calendar Settings
Set your default calendar once you sync your calendar to Aptly.
- Access Default Account Settings by going to Settings > My Profile. Default Account Settings are located at the bottom of the profile page.
- Choose your calendar as the default calendar from the drop-down menu.
- Click Save Profile.
Viewing Your Synced Calendar in Aptly
To view your calendar, you’ll need to add it to the calendar view.
- Click the Calendar icon in the left navigation bar.
- Add your calendar to the Calendar View by searching your calendar name
- Click on the + icon and type in the name of the calendar
- Once it appears in the dropdown, select it. It will be added to your Calendar View.
Viewing Other Team Members’ Calendars
Without permission to view another user’s private event details, their events appear as blocked time. Users whose role includes Private Calendar Admin - Full access to all private calendars can view private event details. A role name alone does not determine access. See User Roles and Permissions.
To control which calendars are visible in your calendar view:
- Click the color icon to the left of a calendar name to show that calendar in your view
- Click the color icon again to hide it
This makes it easy to quickly toggle calendars on and off and focus on specific team members’ schedules as needed.