Add a shared calendar to ensure that all related teammates stay up to date on team events.
Last updated on
November 6, 2025
Connect a shared Gmail or Office 365 calendar to manage team events in Aptly. Choose the teammates who need access rather than assuming the calendar is available to everyone.
What Is a Shared Calendar?
A shared calendar lets teammates with access view, create, edit, and delete its events. No separate event-management permission is required.
Create the calendar in Gmail or Office 365 first, then connect it to Aptly. You can connect a shared calendar independently; you do not need a connected shared inbox.
How to Set Up a Shared Calendar
Once added, the Shared Calendar lets you select which teammates can contribute to it.
Follow the steps below to get your team set up with a Shared Calendar.
In Settings, open Company Settings → Shared Calendars.
Click your Avatar > Settings.
Click on Shared Calendars under Company Settings.
Click on the applicable Email/Calendar Provider (Gmail or Office 365) to sync. An authentication window will pop up asking permission for Aptly to access and edit the Calendar. After accepting, the Shared Calendar will appear in the list.
Name the Calendar, choose the time zone and color, decided when teammates will be reminded, and add an owner. The owner can make changes to the calendar.
Select the team members who need access to the Shared Calendar.
Click Save after any changes are made to the Shared Calendar settings.
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Below the Team Members is a section where you can add saved Event Titles, Locations, and Descriptions. This allows you to quickly add commonly scheduled events by selecting the saved information from a dropdown menu in the Calendar.
