The Aptly Calendar helps you stay organized, schedule meetings, and manage team events all in one place. Whether you’re syncing your personal calendar or collaborating with your team, the Aptly Calendar makes it easy to stay on top of your schedule.
🗓 Navigating the Calendar
When you open the Calendar view in Aptly, you’ll see several key sections designed to help you manage your events efficiently.
Calendar day view, shown with an offline calendar. Use the date picker and toolbar to change the displayed date and view.
Date Picker
On the left-hand side, you’ll find the monthly date picker.
- Use the arrows to toggle between months.
- Click any date to jump directly to that day’s events.
Calendars List
Below the date picker is your calendars list.
This is where you can add:
- Your personal calendar
- Any shared calendars you have access to
- Team members’ calendars (if permissions allow)
If you don’t have permission to view another person’s calendar details, their time will appear as blocked. This helps protect privacy while still allowing you to see when teammates are available.
Tip: Assign each calendar a unique color so you can easily differentiate events when viewing multiple calendars at once.
👀 Calendar View Options
The main section of the page displays your calendar. You can customize how you view it to best fit your workflow.
- Agenda – Displays your day’s events in a simple list format.
- Calendar – Displays your events in a traditional calendar layout.
- Today – Quickly jump back to today’s date.
- Navigation Arrows – Move between days, weeks, or months.
- View Options – Choose between:
- Day view
- Week view
- Work Week view
- Month view
- Work Hours – You can choose to view all hours of the day or limit visibility to your company’s defined work hours (set in Company Settings).
✏️ Adding and Managing Events
Teammates with access to a shared calendar can create, edit, and delete its events without a separate event-management permission.
To add a new event:
In Meeting Details, check Assign to Calendar, the date and time, Timezone, and Guests before you select Save.
- Click anywhere on the calendar at your desired date and time.
- The Meeting Details window will appear.
- Enter your event details:
- Assign to Calendar – Choose which calendar to assign the event to.
- Title – Add a clear event name.
- Date & Time – Select your start and end times.
- Timezone – Confirm the correct time zone.
- Guests – Add attendees. They’ll receive an invitation automatically.
- Location – Enter a physical address, phone number, or meeting link (like Zoom).
- Description – Include any notes or agenda details.
- Related Card – (Optional) Link this event to a card in Aptly for quick reference.
- Click Save to add the event to your calendar.
Once saved, your event will automatically sync with your connected email provider’s calendar.
🛠 Editing or Deleting Events
To edit an event:
- Click the event on your calendar.
- At the bottom of the window, click Edit.
- Update the event details as needed.
- Click Save to apply changes.
To delete an event, open it and click Delete. For a recurring event, Delete removes only the selected instance, not the entire series.
📩 Invites and Calendar Syncing
If someone invites you to a calendar event, the invitation will appear in your Inbox.
To accept or decline invitations:
- You must have a calendar synced to your Aptly account.
- Make sure the correct inbox calendar is selected for each of your connected inboxes.
Once accepted, the event will appear automatically in your Aptly calendar and your synced email calendar.
If you see this message, you’ll need to select a calendar for your inbox.
Frequently Asked Questions
How do I add a recurring event?
Recurring events must be created and edited directly in your calendar provider (Gmail or Outlook).
How do I reconnect my calendar?
If your calendar goes offline, you'll see an error notification. Simply click on the calendar and follow the prompts to reconnect with your calendar provider.
