Aptly Access makes it easy to manage and schedule agent-led tours for your rental listings. You can use Aptly’s built-in tour calendar or connect your Calendly account to manage scheduling seamlessly.
Step 1: Set Up Your Calendly Integration
If you’d like to use Calendly for scheduling agent-led tours, you’ll need to connect it to Aptly.
- Go to Settings → Company Settings → Calendly Integration.
- Add your Calendly Access Token.
- Note: You must have a paid Calendly account to access the API integration.
- Once connected, you’ll see all available Calendly calendar events in Aptly.
Step 2: Configure Default Tour Settings
- Go to Listings under Locations.
- Open Listing Settings → Tour Settings.
- Set your Default Tour Mode to Agent-Led Tour.
- Choose the desired Calendly account you added in Step 1.
Result: When a lead books a tour, it will automatically be scheduled on the assigned agent’s calendar.
(Optional) Override Calendar Settings for Individual Properties
If you have different agents handling different properties, you can override the default settings for each listing.
- From the Listings page, open a specific listing.
- Scroll down to the Showing Details section.
- Under Calendar Mode, select Calendly.
- Choose a specific Calendly event for that unit or property.
This ensures that each property’s tours are directed to the correct agent or team calendar.
Tips for Success
- Start with defaults: Set up a global default first to simplify scheduling.
- Customize where needed: Use per-listing overrides for complex teams or multiple agents.
- Monitor bookings: Regularly review bookings in Aptly to ensure smooth coordination.
- Ensure Calendly access: Only paid Calendly plans can be integrated with Aptly Access.