When it comes to the inbox, the number of emails that come in can be overwhelming. Folders are a great way to organize your work and attend to them later. When you couple them with Inbox Rules, Folders become an excellent way to prioritize emails.
In this article, you will learn:
- How to add folders.
- How to customize your MINE view.
- How to hide and delete folders.
- How to move conversations to a folder.
How to Add Folders
Adding folders can happen in 2 ways. You can go to your email provider and add a folder. This route will take some time to sync over to Aptly, but it will appear within 24 hours.
• In Outlook, you can create a new folder.
Add a New Folder in Aptly
- Open an email that you wish to put in a new folder.
- In the top right of the email, click on the More menu (3 vertical dots) > Move to.
- At the bottom of the Folder Options, click on + Add Folder. The new folder will be added to the list and you can select the folder to move the email.
View the New Folder in the Inboxes Menu
- Click on the More Menu (3 horizontal dots … ).
- Find the new folder at the bottom of the list and toggle it on. You’ll see the new folder at the bottom of your folders list.
How to Customize the MINE View
The MINE view of the Inboxes Menu includes all of the emails that belong to you (Shared, Assigned, Personal Inbox). You can quickly jump to emails that are assigned to and shared with you. You can also view the emails that you’ve snoozed or set reminders for. These four folders (Assigned to Me, Shared with Me, Snoozed, and Reminders) will always remain at the top of the MINE view. Within your personal inbox, you can show and hide folders, topics, and contact types.
Similar to showing the newly added folder (see above), you can toggle on/off folders, topics, and contact types for a quick filter. Any folders toggled on/off will be placed in a default order that cannot be changed.
You can add a folder, topic, or contact type to your favorites to get a personalized selection of folders.
- Once a folder appears in your MINE view, you can click on the 3 horizontal dots that appear when you hover the mouse over the folder.
- Then, select Add to Favorites. The Favorites tab will appear at the very top of the Inboxes Menu.
How to Hide and Delete Folders
If you want to hide a folder from your Inboxes Menu (hide it), click on the More menu at the bottom of the list of folders and toggle the folder off.
To delete a folder, you need to go to your email provider to delete the folder. In Gmail, folders are called Labels. The folder will be deleted within 24 hours.
How to Move Existing Conversations to Folders
You now have all folders imported from your email provider and any folders created within Aptly. You can move existing emails into these folders easily.
- Click on a conversation from your Inbox.
- Click the vertical three dots for “More actions” in the upper right corner of the message and select Move to.
- Select an existing folder or create a new one.