Remember that cabinet you have (you know the one with all the keys on a pegboard) in the back of your office that you have to rifle through in order to find a property’s set of keys whenever you want to show the property, allow a vendor into the home, or change the locks? Aptly Tours can replace your key cabinet by remotely sharing access to a property without the use of physical keys.
How Does It Work?
Accept showings for a property after the prospect has been screened through ID Verification. Prospects will request a showing and through that process, they will verify their identify and submit a request. PMCs have the option to approve or deny and then schedule manually or have the option to auto-approve prospects.
Key Benefits
- Option to go keyless
- Screen prospect’s identity prior to a showing (it carries over to the application so it only needs to be completed once)
- Option to automatically approve and schedule prospects
- Internal tour calendar
- Option to track Showings on your lead board
Prepare to Enable Aptly Tours
Before you can start to use Aptly Tours, you’ll need:
- Listing Widget setup and installed
- Aptly Screening enabled and live
How to Set Up Aptly Tours
On your lead board, you’ll find all the settings for Aptly Tours under Advanced Settings.
- Locate the Showings tab and toggle ON Showings.
- Enable/disable auto-approve tour applications.
- Select any or all conditions in order to automatically approve a prospect to schedule a tour.
- Payment - Name on form of payment & applicant name should match
- Payment - Zipcode on form of payment should match applicant address
- ID - Name on id & applicant should match
- ID - Matched contact in the system must not have a contact alert
- Qualifications - All questions should be answered as a 'No'
- Auto-id verification, Signature, Consent, & Payment checks should always be on
- Select your target locations. You have 3 options:
- Showings from All Locations - all locations are available to schedule a tour
- Showings from Locations within a Filter - create a filter on any locations board and use it to schedule showings
- Showings from Selected Locations - use the search bar to select individual properties
- Select how you want cards to be grouped. You have 3 options:
- Merge Showings onto a Card with an existing contact
- Merge Showings onto a card with an existing contact and location
- Do not merge, create a new card for every showing
- Select the stage that you want cards to move to when a new showing is requested.
- General Locations - offer prospects the option to request a tour if they don’t know what property they want (great for multi-unit locations)
- Click save! Two additional tabs will appear under Showings - Qualification Questions and Approval & Conditions.
How to Set Up Qualification Questions
Use qualification questions to pre-screen prospects before they schedule a tour.
- Where did they find the property?
- Toggle On to request this information from the prospect.
- Add options for them to select from. Hit enter after each option to add to the list.
- Will you require a certain income in order to tour a property?
- Multiplier of rent - ex: income must be 1.5x higher than rent
- Specific amount
- Showing Qualification Questions
- Click + Add Question to add any questions that you want the prospect to answer as they are requesting a tour.
- These questions will be flagged if the prospect answers yes. For example: Do you have a waterbed? If they mark yes, they will not be auto-approved.
Don’t forget to click save!
How to Set Up Approval & Conditions
- Charge showing requestors
- Charge a fee to prospects requesting a tour. Stripe will charge you a fee of 2.9% of the charge + $0.30.
- ID Verification
- You can enable ID Verification as a condition to touring a property. It will check the prospect’s ID against a live selfie to verify the prospect is not a fraud. This check will transfer over to their application so they won’t have to complete it again.
- You can also require ID verification in order to tour a property.
- Communication Templates can be selected to share specific details with the prospect.
- Tour Information
- Showing Conditions
- Approved Showing
- Denied Showing
Don’t forget to click save!